Resignation Letter Structure
Your Contact Information
First Last Name
Address
City, State, Zip Code
Phone Number
Email
Date
Employer Contact Information
Name
Title
Organization
Address
City, State, Zip Code
Salutation
Dear Mr./Ms. Last Name,
First Paragraph
Your letter should say that you are resigning and state when
your resignation is effective.
Second Paragraph
The next (optional) section of your resignation letter should
thank your employer for the opportunities you have had during
your employment with the company.
Final Paragraph
Conclude your resignation letter (also optional) by offering to
assist with the transition.
Close
Respectfully yours,
Signature
Handwritten signature
Typed Signature
Example: Two Weeks Notice
(follow format from above)
Dear Mr./Ms. Last Name:
I am writing to announce my resignation from COMPANY NAME,
effective two weeks from this date.
This was not an easy decision to make, on my part. The past ten
years have been very rewarding. I?ve enjoyed working for you and
managing a very successful team dedicated to a quality
manufactured product delivered on time.
Thank you for the opportunity for growth that you have provided
me.
Sincerely,
YOUR SIGNATURE
Typed signature
Example: Regret at Leaving
(follow format from above)
Dear Mr./Ms. Last Name:
I regret to inform you that I am resigning from my position as
XXXXXXXXXXX for the ABC Company. My last day of employment will
be XXXX.
Thank you for the support and the opportunities that you have
provided me during the last several years. I have enjoyed my
tenure with the company.
If I can be of any assistance during this transition, please let
me know. I would be glad to help however I can.
Sincerely,
YOUR SIGNATURE
Typed signature
Example: Formal / Benefits
(follow format from above)
Dear Mr./Ms. Last Name:
Please accept this letter as notification that I am resigning
from my position with ABC Company effective XXXXXX.
I appreciate the opportunities I have been given at ABC and your
professional guidance and support. I wish you and the company
success in the future.
Please le me know what to expect as far as my final work
schedule, accrued vacation leave, and my employee benefits.
If I can be of assistance during this transition, please let me
know.
Sincerely,
YOUR SIGNATURE
Typed signature
